Full TimeGreenwood Village, ColoradoPosted 06/03/2025Anticipated Close Date: 2025-06-20 04:00 AM (UTC)Areas of interest: AdministrativeRequisition Number: 2025-53122GAA315
JOB SUMMARY
This position is responsible for managing CTIO's activities including calendar management, travel, correspondences and communication with internal and external contacts. Represent the company at the highest level during frequent contacts with internal and external business leaders, vendors, Executive Assistants, employees and customers. Complete numerous special projects.
MAJOR DUTIES AND RESPONSIBILITIES
Actively and consistently support all efforts to simplify and enhance the customer experience
Manage CTIO's correspondence, including e-mails, phone calls, letters and visitors; answer routine and some complex inquiries and obtain and furnish information on behalf of supervisor; prioritize supervisor's incoming communications to ensure supervisor is aware of key issues.
Prepare executive for travel, public events and speaking engagements by compiling relevant information and significantly contributing content to composition of supervisor's presentations, speeches or other correspondence.
Organize and prepare complex documents requiring the integration of multiple office technology and software applications.
Demonstrate professional written communication skills via reports, executive summaries and newsletters.
Act as the office resource for word processing and spreadsheet application.
Prepare and maintain confidential information and data.
Schedule and maintain the CTIO's electronic calendar/cell phone of appointments, meetings, travel itineraries and coordinate related arrangements.
Perform comprehensive event planning and coordination function, including determining attendees, flow of information to attendees, equipment, staffing, catering, location, audio-visual training and set-up, etc.
Provide possible solutions when approaching the executive with a problem and explain the pros and cons
Order office supplies such as copier toner and binding machine materials.
Utilize Fed-Ex account equipment and software.
May assist more than one executive.
Perform other duties as requested.
REQUIRED QUALIFICATIONS
Ability to read, write and speak the English language to communicate with employees, customers, suppliers, in person, on the phone, and by written communications in a clear, straight-forward, and professional manner
Ability to communicate orally and in writing in a clear and straightforward manner
Ability to handle multiple projects and tasks
Ability to maintain confidentiality of information
Ability to prioritize and organize effectively
Ability to show judgment and initiative and to accomplish job duties
Ability to type 60 wpm
Ability to use personal computer and software applications (i.e. MS Word, Excel, PowerPoint, Outlook, Lync, Visio, Concur and Ariba)
Ability to work independently
Ability to collaborate effectively with a team
Knowledge of office procedures and the operation of standard office equipment (i.e., calculator, copier, plotter, laminator, binding machine)
Knowledge of organization policies and practices
Budget management skills
Clear understanding of the EVP’s objectives
Ability to understand personal boundaries and ability to adapt to the EVP’s style
Ability to maintain meticulous records
Required Education
Bachelor's degree in business or equivalent experience
Notary
Required Related Work Experience and Number of Years
5+ years Executive Administration experience
WORKING CONDITIONS
Office environment
Here, employees don’t just have jobs, they build careers. That’s why we believe in offering a comprehensive pay and benefits package that rewards employees for their contributions to our success, supports all aspects of their well-being, and delivers real value at every stage of life.
A qualified applicant’s criminal history, if any, will be considered in a manner consistent with applicable laws, including local ordinances.
This job posting will remain open until 2025-06-20 04:00 AM (UTC) and will be extended if necessary.
The base pay for this position generally is between $60,900.00 and $97,500.00. The actual compensation offered will carefully consider a wide range of factors, including your skills, qualifications, experience, and location. We comply with local wage minimums and also, certain positions are eligible for additional forms of other incentive-based compensation such as bonuses.
We're committed to growing a workforce that reflects our communities, and providing equal opportunities for employment and advancement. Learn about our inclusive culture.
